Overview

On November 1st, 2024, Google will no longer offer free unlimited storage to higher education. Yale will introduce quotas to align Yale's Google storage footprint with our contractual storage allotment. Beginning on September 30, 2024, the following Google storage quotas will be in effect:

• Faculty who joined Yale prior to August 15, 2023: 100 GB
• All others who joined Yale prior to August 15, 2023: 20 GB
• Anyone who joined Yale on or after August 15, 2023: 5 GB

Key Dates

September 30, 2024

Once the storage quotas are in place on September 30, 2024, individuals whose Google storage exceeds their quota will be prevented from saving additional data to Google Drive/Photos. EliApps Mail will not be impacted and will remain fully functional.

Individuals have the following options to reduce their Google storage footprint:

• Delete unneeded data
• Migrate data to an alternate Yale storage solution, utilizing the Globus data transfer utility (Globus Links)
  • How To: Migrate Data from Google and Box to OneDrive, Teams or SharePoint
  • How To: Migrate from Box or Google Drive using Globus (Amazon S3, Wasabi, Storage@Yale)
• Purchase additional Google storage at a rate of $144 per TB per year, with a minimum purchase of 1 TB.
  • To purchase additional Google storage, submit the EliApps Quota Exception Form (Yale ITS cannot accept payment for Google Workplace Storage (or any other ITS service) via personal funds).  

Brief extensions will be available on a case-by-case basis. Requests can be made via the ITS Help Desk

October 25, 2024

Google Accounts for individuals no longer with Yale and beyond their grace period will be deleted.

If you are currently accessing shared data from an individual who is no longer at Yale, please download a copy of any data that you need. Data contained in these Google accounts will be deleted and unrecoverable beginning on October 25, 2024.

November 1, 2024

Beginning November 1, 2024, individuals whose Google storage continues to exceed their quota will be prevented from accessing Google Drive/Photos data. EliApps Mail will not be impacted and will remain fully functional.

Individuals will need to contact ITS Help Desk to request a brief extension to reestablish access to reduce their Google storage.

Key Dates (Shared Drive Service)

September 30, 2024

On September 30, 2024, Google Shared Drive Users will be prevented from saving additional data to their Google Shared Drive

Google Shared Drive users have the following options to reduce their Google storage footprint:

• Delete unneeded data
• Migrate data to an alternate Yale storage solution, utilizing the Globus data transfer utility (Globus Links)
  • How To: Migrate Data from Google and Box to OneDrive, Teams or SharePoint
  • How To: Migrate from Box or Google Drive using Globus (Amazon S3, Wasabi, Storage@Yale)
• Purchase additional Google storage at a rate of $144 per TB per year, with a minimum purchase of 1 TB.
  • To purchase additional Google storage, submit the EliApps Quota Exception Form (Yale ITS cannot accept payment for Google Workplace Storage (or any other ITS service) via personal funds).

Brief extensions will be available on a case-by-case basis. Requests can be made via the ITS Help Desk

November 1, 2024

Beginning November 1, 2024, Google Shared Drive users whose Google storage continues to exceed their quota will be prevented from accessing their Google Shared Drive

Shared Drive Owners will need to contact ITS Help Desk to request a brief extension to reestablish access to reduce their Google Shared Drive storage.

Additional Resources

The Collaboration Counts website provides additional guidance on data storage options and the process of purchasing additional storage space.