Some conference rooms around campus have been upgraded to accommodate hybrid Zoom meetings.  These conference rooms are now called Zoom Rooms and are equipped with audio-visual hardware set up with a Zoom software account. The Zoom Room naming convention is building abbreviation, Zoom, then conf rm number.  Viewing, editing, and canceling a meeting being held in a Zoom Room is no different from any other meeting location.

Scheduling a Zoom Room for a Meeting

1. Create a new calendar event and enter the details such as title and attendees.
2. Add the Zoom Room as a required attendee, rather than selecting the room from the Location Field.
   1. The Zoom Room naming convention is building abbreviation, Zoom, conf rm number.  i.e., 25SP ZOOM CONF RM 436
3. Add Zoom to the event.
4. Enter the room location in the Location field so that physical attendees will know where to go.

Tips for Hosting or Attending a Meeting in a Zoom Room

• The first person to enter the room should select Start Meeting from the touchpad in the conference room.
• The Zoom room cannot be the host of the meeting.
• Host and attendees may sign into the meeting from their laptops.
• Select connect without audio or mute your laptop's microphone and speakers to avoid audio feedback.

Additional Resources

• See the attached Zoom Room quick start guide to meeting controls.