How to Set up a secure file transfer folder in OneDrive


OneDrive is used to transfer files temporarily to others internally and externally securely. Files are automatically deleted based on a date that you set. The first step in sharing confidential files is to set up a Secure File Transfer folder in OneDrive.  

To create your Secure Files Transfer folder in OneDrive

  1. Log into OneDrive with your Yale email address and password

  2. Select the New menu and choose the Folder option

  3. Name the folder Secure Files Transfer then select the Create button. The folder will appear in your list of folders in OneDrive

  4. Right-click the new Secure Files Transfer folder and select Details from the menu that appears to open the Details pane

  5. On the Details pane select the drop-down under Apply label and choose one of the Delete after x days labels based on your preference for how long to retain the files before deletion.
    Note: You can set up multiple folders with different retention labels to make the files available longer.

  6. Any files you place in this folder will now automatically be labeled and deleted on the date you’ve specified. Note: It can take up to 7 days from when the retention period has passed for the files to disappear from the folder.  

 

FAQs

Is OneDrive secure?  Yes, OneDrive is safeguarded by Yale ITS and is approved for High-Risk data.

How many files can I share?
There is no limit to the number of files. You have 2TB of space in OneDrive.

How large can an individual file be? You can upload individual files up to 250GB in size.

What are the supported file types? OneDrive supports upload and sharing of all file types that are no more than 250GB.  

What characters are invalid for file or folder names? See Restrictions and limitations in OneDrive and SharePoint

How do I share files with a person? See Collaborate in OneDrive

How do I track the receipt (download) of a file I have shared? By default, OneDrive will notify you via email when a sharing link has been successfully used to access your shared content.


For more information on OneDrive, please see our OneDrive for Business Best Practices, How-To's, and Support Information.