Office 365 Email: Creating an email Contact Group


Overview

You can create contact lists for groups of people you want to send email to. You can use these lists to send messages to multiple contacts without having to enter each contact separately in the message.

Please note, lists that you create in your Contacts folder aren't available to other users in your organization, that requires the creation of a Group which is disabled in our environment currently.

How to create a Contact List in Office 365

  1. Log into Outlook 365 at http://outlook.com/yale.edu
  2. Click on the menu icon in the upper left part of the screen (looks like a grid of nine boxes). In the pop out menu this opens, click on People:
  3. Click on the down arrow next to New:
  4. Select Contact list: 
  5. Enter a name for the list:
  6. In the Members box, start typing the name of someone you want to add to the list. If the person is not already one of your contacts, you can choose to search the directory:
  7. Once you have clicked on the person's name they will be added to the list:
  8. Add all the people who you want to be in the list in the same way.
  9. When you have finished, click Save.

Important Points

 To subsequently edit your list, click on the Office 365 pop out menu icon, click on People. Search on the name of your list, and then click Edit.

Using your Contact List in an email

  1. In Office 365 Email, start typing the name of your list in the To: field of a new email, and click on Search Directory:
  2. You will then be able to select your list. Note that it is the name of the list that appears, rather than the individual members.

Need Further Assistance?

Contact the ITS Help Desk