Add or Remove Members on a SharePoint Site


To add members to a SharePoint site:

  1. In your site, select the Settings menu (the gear icon)
  2. Select Site Permissions
  3. Select Advanced Permissions Settings
  4. Click the checkbox next to the SharePoint Group that you are adding the member to (i.e. Members, Owners, Visitors)
  5. Select Grant Permissions
  6. Enter the email address(es) for the members you wish to add
  7. Select Share

You may create a unique permission group if permissions applied to the Members, Owners, or Visitors groups do not suffice

  1. Navigate to Site Permissions> Advanced permissions settings and select the Create Group icon from the ribbon
  2. Type a name and description for the group.
    • Note: Do not use special characters in the group name, i.e. \"'/{}:<>+=,;?*@
  3. Designate the group owner
  4. Determine group settings - who can view group membership, edit the membership of the group, etc
  5. Choose the permission level the group should have.
    • Full Control - full control.
    • Design - can view, add, update, delete, approve, and customize.
    • Edit - can add, edit, and delete lists, can view, add, update, and delete list items and documents.
    • Contribute - can view, add, update, and delete list items and documents.
    • Read - can view pages list items and download documents.
  6. Once you are finished, select Create to create the group
  7. Now that the group is created, you can add members to the group as follows:
    1. Select the arrow next to New and choose Add Users Add Users to this Group
    2. Enter the email address of the people you wish to invite
    3. Select Share

To Delete Members or Groups from a SharePoint Online Site:

  1. In your site, select the Settings menu (the gear icon)
  2. Select Site Permissions
  3. Select Advanced Permissions Settings
  4. Click the checkbox next to the SharePoint Group that you are adding the member to (i.e. Members, Owners, Visitors)
  5. Select the Remove User Permissions icon in the ribbon
  6. The warning "You are about to remove all permissions for the following user or group xxx" will appear, select OK to remove the user or groups permission