What types of calendars are available?

Shared calendars in Office 356 come in four varieties: Room reservation, event, vacation, and equipment

How to request a shared calendar

To request a shared calendar, please submit the Resource Calendar Request Form (netID login/DUO required).

The request form will prompt for the required information below. 

Account Information

• Responsible Person (NetID): 
• Is it a Room, Event, Vacation, or Equipment Resource Calendar (Pick only one): 
• Display Name (if there are already similar resources, i.e. rooms in a building, the display name should match the format of those):
• If it's a Room, what is the capacity or people it can hold?
• If it's a Room with a phone (conference or regular); what is the phone number?

Policy and Configuration Information

1. Who can invite the resource? (Select A or B)

1. Anyone in the Global Address List
2. Secure List
   • Manager(s) of the list (NetIDs): 
   • Members that can invite the resource (NetIDs): 

2. Will Invites be managed by a Delegate? (Select A. No or B. Yes)

1. No, the list will self manage accepting invites on a first come first serve basis.
2. Yes, a Delegate will receive approval notifications for new incoming requests or conflicts only (pick only one):

3. Will there be a list of users with Read Only (Reviewer) access? (Select A. No or B. Yes)  

1. No. Visibility to the calendar will be limited to Free/Busy information when viewing through the Scheduling Assistant in OWA or Outlook.
2. Yes. Enables members to view full details of meetings and to open the calendar for viewing within Outlook on PC and Mac.
   • If the resource is secured by a list in (1B), can the same list be used (Select Yes or No)
     • • If no, who will manage the list (NetIDs):
       • If no, who are the members that can view the resource (NetIDs):

Additional Resources

• Scheduling in Outlook for Resources (Rooms, Event, Vacation and Equipment Calendars)
• Calendaring Best Practices